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Job Description

Corporate Secretary (CS)

Company: Gamezon Space Corporation
Location: Nairobi, Kenya
Employment Type: Full-Time
Position Level: Senior Executive / Governance Officer
Shareholding Status: Employee Shareholder

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Company Overview

Gamezon Space Corporation is a multinational e-commerce company headquartered in Nairobi, Kenya, operating across multiple international markets. The company leverages advanced digital platforms, logistics networks, and innovative technologies to provide seamless online marketplace services, customer solutions, and global trade connectivity for Businesses and Consumers.

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Position Summary

The Corporate Secretary (CS) is responsible for overseeing corporate governance, regulatory compliance, board administration, and shareholder relations. The role ensures that the company adheres to statutory and legal requirements in Kenya and across its international jurisdictions.

As an Employee Shareholder, the Corporate Secretary aligns governance responsibilities with long-term shareholder value, transparency, and ethical corporate conduct.

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Key Responsibilities

1. Corporate Governance​

  • Advise the Board of Directors on governance best practices.

  • Ensure compliance with corporate bylaws, policies, and regulatory requirements.

  • Maintain the company’s governance framework and board charter.

  • Monitor changes in relevant legislation and advise leadership accordingly.

2. Board & Committee Administration

  • Organize board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs).

  • Prepare and circulate meeting agendas, board papers, and minutes.

  • Maintain official records of board resolutions and decisions.

  • Support board committees (Audit, Risk, Governance, etc.).

3. Regulatory & Legal Compliance

  • Ensure timely filing of statutory returns and regulatory disclosures.

  • Maintain statutory registers and corporate records.

  • Liaise with regulatory authorities in Kenya and international jurisdictions.

  • Oversee compliance with corporate laws, securities regulations (if applicable), and e-commerce regulations.

4. Shareholder Relations

  • Manage communication between the company and its shareholders.

  • Facilitate dividend declarations and share issuance processes.

  • Ensure accurate maintenance of shareholder records.

  • Support investor relations initiatives.

5. Risk & Ethics Oversight

  • Support enterprise risk management governance processes.

  • Promote ethical standards and conflict-of-interest compliance.

  • Oversee whistleblower and compliance reporting frameworks.

6. Strategic Advisory Role

  • Provide governance advisory support to the CEO and executive team.

  • Ensure governance structures support multinational expansion.

  • Contribute to long-term corporate sustainability planning.

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Qualifications & Experience

  • Bachelor’s degree in Law, Business Administration, Corporate Governance, or related field.

  • Certified Public Secretary (CPS-K) qualification or equivalent professional certification.

  • Membership in a recognized professional body (e.g., Institute of Certified Secretaries – Kenya).

  • Minimum 10 years of corporate governance or legal compliance experience.

  • Experience in multinational or technology-driven organizations preferred.

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Core Competencies

  • Strong knowledge of corporate and commercial law.

  • Excellent organizational and documentation skills.

  • High ethical standards and integrity.

  • Strong communication and stakeholder management abilities.

  • Attention to detail and regulatory awareness.

  • Strategic governance mindset.

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Equity & Financial Participation

In order to Unify the Financial Interest between the Company Key Managerial Personnel (KMP) and the Shareholders, the Corporate Secretary (CS) need be a Shareholder. You will acquire the Company Ordinary Shares of USD.0.774 or Ksh.100.00 per value per share of Market value equivalent to a half times (1/2x) the Director's Annual Cash Retainer or 50,000 shares of the same value per share, whichever is higher to a Maximum of 3% of the Total Shares under ESOPs Pool.

Note:

  • Director's Annual Cash Retainer = USD.50,000 or Ksh.6,640,000;

  • ESOPs Shares Pool = 7,000,000 Ordinary Shares

  • Nominal Value per Share = USD.0.774 or Ksh.100.00 per Share

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Working Conditions

The Corporate Secretary will work in a professional office environment, at the Company Head Office Located at The BRICK, Thindigua, along Kiambu Rd, with a collaborative culture. This role may require occasional extended hours to prepare for Board meetings or to address urgent compliance issues. The company promotes a hybrid work model, allowing for a flexible work-life balance.

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Compensation & Benefits​​

a. Financial Compensation

  • Competitive executive salary of USD.250,879 Annually. This excludes Superannuation and Employee Stock Ownership Plans (ESOPs)

  • Sitting Allowances.

  • Paid time off (PTO).

  • Executive benefits package

  • Retirement savings plan.

  • Performance-based bonuses

b. Equity Based Compensation

  • Equity/Shareholding participation

  • Employee Share Ownership Plans (ESOPs) which vests over 4 Years

  • Long-term incentive plans (LTIPs)

c. Non-Financial Compensation 

  • Professional development opportunities.

  • Health insurance benefits.

  • Company House. Corporate Employee Official Residence for the Corporate Secretary (CS)

  • Company Car for Official Commute.

  • Company High Profile Personal Security & Protection Plan for the Corporate Secretary (CS) & immediate Family.

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Reporting Structure

The Corporate Secretary reports directly to the Board of Directors and works closely with the CEO and executive leadership Committee.

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